Your employees are already using AI: do you have rules, or look the other way?
The artificial intelligence (AI) has become an everyday tool. We don't speak because of large technological projects, but every day uses: writing emails, summarize documents, analyze data, or preparing presentations. The reality is simple: your employees are already using AI, although the company is not known nor has regulated.
Two scenarios are very different
Today we see two models of management:
Companies that have not done anything: have not approved policies and provided tools. But that does not mean that their employees do not use AI. On the contrary: they will also, with free tools or personal, without any kind of corporate control.
Companies that have taken the initiative: contract corporate licenses (ChatGPT Enterprise, Microsoft Copilot, etc), form your teams and approve internal rules that define how you may use it and what are the red lines.
What are the risks when there are no rules?
The use without the supervision of the AI opens the door to multiple risks:
Internal disorganization: each employee will use what you want, without common standards or coordination.
Loss of confidentiality: when they are copied to internal data, contracts or sensitive information in a prompt, such data may be exposed.
Unreliable results: the “hallucinations” or biases in the responses that can lead to serious errors in decision making.
Violations of the law: from failure to comply with the RGPD up any infringements of intellectual property or confidentiality clauses.
Technological dependency opaque: business decisions are taken on the basis of tools out of the radar of the address.
Reputational harm: communications erroneous generated with AI that directly affect the corporate image.
Beyond the AI Act
The entry into force of the AI Act it will mark a before and an after in the regulatory compliance. However, the challenge is not limited to fulfill the law. The real question is how to integrate the AI safely of the corporate culture.
The response passes through three basic axes:
Establish internal policies clear: set red lines and criteria for the use that align innovation with legal certainty.
Training peoplegiving teams the knowledge to use the AI so critical and responsible.
Provide safe tools: to facilitate corporate licenses that guarantee the protection of data and the quality of the service.
Conclusion
AI is already part of the professional life of your employees. The only pending decision is whether the company assume the leadership this process, or if you prefer to leave the technology to infiltrate, without control, with all the risks that this implies.
We recommend, also, the reading of the article Xavi Saula artificial intelligence in law firms: opportunities and challenges.